(if there's some way of marking a post 'solved' or 'answered', let me know). Later, if I want to change some of the text, say by changing 'A food called' to 'The food', I only have to edit the very first paragraph, and the others all change as well.Īnyway I guess I'll consider my problem solved for now. If you use the Different First Page option in your document, and then insert a section break, the second section is automatically created with the Different. Now I have a series of styled paragraphs with my data, AND. So now i have a second paragraph that looks the same, but all of the text between the spreadsheet's values just references the text in the first paragraph.Īt this point I apply any character styles I want to the 2nd paragraph, then copy this 2nd paragraph for the number of records I want to display. Note: there is an unavoidable gap around all of the grouped cells. Select Browse in Windows ( From File in macOS) and locate the second file. Select Text > Object > Object > Create from File. Position the cursor at the insert location. The document uses a Directory merge, which only requires a single set of cells and a two-column page layout, and none of your DOCVARIABLE fields. Open the Word file that is the main document. Then the next paragraph I build by inserting a reference to "a food called" and the fields from the spreadsheet: Re: MS Word Mail Merge - insert page break after new data set begins See attached. Then I take the non-field-text, for example "a food called", and I make it a target for cross reference. Here's what I did to create a style-able, paragraph which can be edited later without editing everything: However I think data-to-fields gets me just about everything I need. Things getting chaotic Merge and split files, or remove excess. It looks as though there's no advantage of using mail-merge instead of 'data-to-fields' in this situation, as I just have to list the fields anyway. You can set the alignment of each paragraph in your document, context menu A.
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